Solution Features

Online, Dynamic Interactive Processing

Online Editing

User-Maintainable, Online Help Documentation

Complete and Secure Menu System

• Customized to Individual User Responsibilities

'Profile Keepers'

'FastPath' Navigator

'FastDefine' Fields

Multiple Company, Division, Region, and Branch Support

Complete and Extensive International Addressing and Phone Number Support

Nationality Flag: US or Canada

Foreign Currency Processing

Information Pop Up/Retrieval Windows Throughout

Specialized Report Writers

Electronic Distribution of iSeries/400 Reports with DPS Blast™

Completely Integrated

Powerful Inquiry Subsystem with 'Intelligent' Inquiries Throughout

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Order Processing

Flexible Order Types and Order Sources

• Manual/Customer Service Order Desk
• e-Business
• Counter Sale/Walk In
• Remote Order Entry
• Service Orders
• Quotes
• Return Authorizations
• Debit, Credit, and Billing Memos

Ordered By, Bill-To, Paid-By, and Multiple Ship-To Contacts

Flexible User-Defined Credit Checking

Line Item Margin Analysis and 'What If' Scenarios

Template Ordering Tool

Order by Customer, Vendor, or SKU Item Number

Non-Stock, Direct Ship, and Special Stock Order Support

Item Substitutions: Manual or Automatic

Alternate Units of Measure for a Single Item

Flexible Customer Pricing, including Promotional and Contract Options

Unlimited Order, Item, and Customer Messaging

Split Orders and Blanket Order Support

Kit Processing

Extensive Backorder Support

Forced Allocation Support

MSDS Support

Pay With Order, Pay Restrictions, Online CR/DR Card Authorization and Settlement

External Sales Tax Support

Automated Fax Support

• Quotes, Order Acknowledgements, Return Authorization Confirmations

EDI

• Inbound Purchase Orders (850)
• Order Acknowledgements (855)

Integrated Shipping Manifest Interfaces

• UPS Worldship
• Purolator Courier

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Retail Counter Sales

Streamlined Checkout Process with Flexible Customer Types

• One-time (walk in) Customers
• On-file (established) Customers
• Employee Purchases

One-time walk in Customer Information Retained for Future Analysis or Mailings

Walk in or Will Call Order Options

Flexible Payment Options

• Cash
• Check
• Credit Card with On-line Authorization
• Place On Account for Established Customers (will do automatic credit check)

Payment Restrictions Available

Automated Return Policies

• Return Days Policy
• Cash Refund Policy
• Restock Fee Policy

Key or Scan Item Numbers Using

• Supplier or UPC Item Labels
• Internal Item Labels

Cash Drawer Balancing and Reporting

Automatic General Ledger, Inventory, and A/R Integration with DPS Extend

Interface with DPS Zap Warehouse Management System for Overstock Sales

Inventory Control

Multiple Warehouses with Single Location or Multiple Location Support

Serial and Lot Tracking

• From Receipts

• From Shipments

Multiple Units of Measure

Flexible Costing Methodologies

Stock Transfers

• Intra-warehouse

• Inter-warehouse

Physical Inventory Warehouse

• Paper Counts
• Portable Scanner Devices

Stock Balance Tracking with Complete User Audit Trail

Item Supersede Logic

Report File Export Capability to Favorite Spreadsheet

Inventory Management

Choice of Item History for Replenishment Action

• Actual Usage

• Demand

Seasonal Item Control

Calculation Methods for Determining Replenishment

• Order Point

• Line Point

• Safety Stock

• Lead Time

• Economic Order Quantity (EOQ)

Dead Stock Identification and Reporting

Exception Conditions Indicated by Item for Review with Optional Overrides

Service Level and Turn Reporting

Online, Integrated 'Buyer's Guide' for Product Line Purchasing

Vendor Targets Supported

Supply Chain Management

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Purchasing

On-Line Recommended Purchases from Inventory Management and Order Processing

Multiple Vendor "Ship-From" Support

Multiple Warehouse Support for Single Purchase Order

Multiple Purchase Types Supported

• Direct Ships

• Special Stock Orders

• Non-Stock Orders

• Supply Items

EDI Purchase Orders (850)

ASN (Advance Ship Notice) Support -  Automated via EDI (856) or Manual Entry

Three Way Receiver Matching: PO, Receipt, and AP Invoice

Evaluated Receipts Settlement (EDI Inbound Invoice: 810)

Complete and Partial Receipts with Audit History

Complete Backorder Support

Vendor Rebate Support

Global Costing Updates by Vendor

Extensive PO Messaging

• Line Item Messages to Vendor or Receiver

• Internal PO Notes for Buyer History and Audit

Automated Fax Support for Vendor Purchase Orders

Foreign Currency Processing

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Work Order Management

Inside or Outside Supplier/Processing Support

Complete Messaging Support

• Shipping (OUT) Messages

• Receiving (IN) Messages

• Order Level Messages

Template Ordering Tool to Facilitate Standard Requests

Work-in-Process (WIP) Inventory Posting to General Ledger

Work Order Interface to Customer Sales Order for Special Order Requests

'Mixed Lots' Supported with Accompanying Lot Charge

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Service Management

Trend Analysis by Call History

Flexible Service Contracts with Advance Renewal Reviews

• Equipment Rental Provision with Billing Schedule

• Tailored to Each End User

• Powerful Price Inclusion/Exclusion from Coverage by Contract

• Automated Service Call Creation for Regular Maintenance Functions

Unlimited Call Notes for Customer Service or Dispatch History

Scheduling/Dispatching of Service Orders

• On-Line Service Representative Work Calendar

• Locate Closest Service Representative to Customer Site

• Select Service Representative Based on Skill Level

• Shows Conflicts and Availability

• Pager Messaging Directly to Representative

 Automated Fax Support for Service Ticket

Online Equipment Service History

Multiple Inventory Accountability

• Warehouse

• Service Vehicle

• Service Tool Box

Multiple Equipment Locations at Same Customer Facility

Support for Same Customer, Multiple Sites

• Optional to Separate or Combine Billing

Controls Purchases Required per Service Order

Powerful Sales Analysis

• Separate Service Business or Combine with Other Business Channels

• Service Contract Profitability Analysis

Vendor Warranty Coverage Support

• Finished Goods plus Components

• Parts, Labor, Mileage, Travel, Other

• Warranty Effective Periods with Claims Register and Delinquent Credits

Automatic General Ledger, Inventory, and AR Integration

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Sales Analysis

Powerful, yet Easy-to-Use Report Writer

• 44 Pre-Defined Calculations

• Save and Retrieve Existing Report Definitions

• Create and Retrieve "Ad Hoc" Reports

• Report File Export Capability to Favorite Spreadsheet

Customer Ranking - ABC Analysis

Customer Trend Analysis

Customer Marketing Review

Returns Analysis

Promotion Expense Analysis

Sales 'At a Glance'

• Executive Business Inquiry

• Company Level Actual vs. Forecast by Customer or Item Classes

• Sales Group Reporting (Corporate, Regional, Inside) Actual vs. Forecast

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Electronic Data Interchange (EDI)

Mapping Services for ANSI and EDIFACT Standards

Automated Interface to DPS Extend ERP

Interactive Editing Feature

ASP Hosting Services Available for the EDI Data Transfer/Translation Function

VAN Coordination

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Accounts Receivable

Multiple Payment Terms and Installment Billing

Apply Single Payment to Multiple Invoices

Manual or Automatic Payment Distribution

Returned Check (NSF) Support with Complete Audit History

Open Item and Balance Forward Statement Options

Customer Credit History Tracking

• Company Level Parameters

• Tailored to Individual Accounts Based on AR Patterns

Customer Notes/Memo File

Cash Management Report

User-Defined Aging Parameters

Automated Fax Support

• Invoices

• Statements

EDI Invoices (810)

Automatic General Ledger Integration

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Accounts Payable

One-Time Vendor Support

Vendor Notes/Memo File with Follow-up Capability

Vendor Contact Database

Multiple Vendor Terms

Partial Payments of Invoices

System Calculated Due Dates and Discounts from Vendor Terms

Processing of Foreign Currency Invoices

EFT (Electronic Funds Transfer) Support with EDI Remittance Advice: ANSI 820

Evaluated Receipts Settlement (EDI Inbound Invoice: 810)

Prepaid Invoices and Void Check Processing

Recurring Payment Support for Fixed or Variable Amounts

Online Cash Requirements and Reporting

1099s with Electronic Reporting (US)

Vendor Credit Memo Processing

Withhold Vendor or Withhold Single Invoice from Payment

Check Reconciliation

Three-Way Matching for Payments

Vendor Purchase Analysis

Vendor Payment Analysis

Calendar Year Payment Listing

Automatic General Ledger Integration

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Payroll

Salary and Hourly Employees Supported

Labor Distribution by Company, Division, Region, Branch

Automatic Calculation of

• Federal Tax

• FICA

• State Tax

• Local Tax

• State and Federal Unemployment

Up to 10 Earnings Codes and Deductions per Employee

Multiple State Earnings for Each Employee

Multiple Checks per Employee

Prepaid and Void Check Processing

Check Reconciliation Procedures

Employee Comments/Notepad for Personnel History

Shift Premiums and Cost of Living Adjustments

Deferred Income Support (401K, IRA)

Weekly, Bi-Weekly, Semi-Monthly, and Monthly and Bonus Payroll Options

Automatic Check Generation

Print Selected Employee Time Cards/Address Labels

W2s with Electronic Reporting (US)

Direct Deposit Support

Automatic General Ledger Integration

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Fixed Assets

Book, Tax, State, and Alternative Minimum Depreciation

Supports Multiple Depreciation Methods

• Straight Line
• Double Declining
• Sum of Years Digits
• ACRS
• MACRS

Half Year, First of Month, Mid-Month, and Mid-Quarter Averaging Conventions

Form 4562 Worksheet for Depreciation and Amortization

Form 4797 Worksheet for Sale of Business Property

Job Creation and Worker Assistance Act Support

Asset Retirement Reporting and Inquiry

Taxing District Reporting

Automatic Depreciation Calculation

Projected Depreciation for Budgeting

‘What If’ Scenario Calculations

Assets by Quarter with Automatic Switch to Mid-Quarter Convention

Depreciation Report Over Period Range

Automatic General Ledger Integration

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General Ledger

Multiple Currency Support

Unlimited Distribution and Re-Distribution

Four (Quarterly), Twelve, or Thirteen Accounting Periods

Automatic Journal Entries of Recurring Postings

Automatic Accrual Reversals

Automatic Calculation and Posting of Net Profit/Net Loss to Retained Earnings

Complete Budgeting Support

• Original and Revised Budgets, Current, and Future Years
• Create Budgets using Seasonal Curves

Multiple Period/Year Open Processing

Powerful, yet Easy-to-Use Report Writer for Financial Statements

• 68 Pre-Defined Calculations
• Up to 14 Columns per Financial Statement
• Save and Retrieve Existing Report Definitions
• Create and Retrieve ‘Ad Hoc’ Reports
• Your Choice of Currency

Download of Financial Data to Favorite PC Spreadsheet

GL Account Activity/Trend Analysis Report

General Ledger Inquiry with Drill Down Capabilities

• AP Accruals and Payments
• Payroll
• Fixed Assets
• Inventory Transactions
• Purchases
• Accounts Receivable
• Billings

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